Project Document Controller

Location: Noida

We are looking for a Project Document Controller to manage and streamline project documentation, ensuring smooth communication and compliance across all stakeholders. Your role will be pivotal in organizing, tracking, and transmitting crucial technical documents.

The Project Document Controller to manage project documentation deliverables by providing comprehensive document control and management system. Candidate defines and implements a document control process based on Clients rules and policies and customized for the project as per contractual requirement, covering the review, publishing, storage, and use of technical documentation, supported by the Document Management System (DMS). The Candidate owns and maintains the Project Master Document List which is the governing instrument for the process. Candidate is the single point of contact with customer for contractual technical document transmittal.

Role Overview You’ll be the key point of contact for document control on critical energy projects, supporting the Project Engineering Manager/Director and collaborating with engineers, project managers, clients, and partners. You’ll oversee the flow of information, track document deliverables, manage communication with clients, and uphold the highest standards in documentation processes.

Key Responsibilities

· Document Management & Reporting: Maintain the project’s Master Document List, ensuring accurate and timely updates in our Document Management

System (Windchill, Autodesk Construction Cloud). Monitor and report the status of document deliverables, highlighting overdue tasks or information gaps. Supports the engineering team for specific tasks, such as Master Document List (MDL) updates, progress reports, dedicated checks of issues.

· Client Liaison: Act as the main interface with clients regarding document submissions, approvals, and feedback. Track and incorporate client comments, ensuring efficient resubmissions as needed.

· Process Optimisation: Support the creation and implementation of document management procedures. Identify areas for improvement and provide functional assistance and training to project teams.

· On-Site & Final Documentation: Assist site teams with necessary documents during the construction phase and organize project archives upon completion. Coordinate the collation of operations and maintenance manuals.

· Quality & Compliance: Ensure all documentation adheres to quality standards, Client work instructions, and project management guidelines. Address non-conformances and drive improvements.

· Safety & Collaboration: Champion a safety-first approach, adhering to health and safety guidelines. Engage in proactive discussions and actions to maintain a secure working environment.

Qualifications & Experience

· Strong experience (min.10 Year) in document control, preferably within large-scale or complex projects.

· Familiarity with document management systems; experience with Windchill and Autodesk Construction Cloud is a plus.

· Excellent organizational skills, with an ability to manage large volumes of technical documentation efficiently.

· Effective communicator, both written and verbal, with a proactive and detail-oriented approach.

· Proficiency in the following software: Microsoft Office package (Word, Excel), CAD/AUTOCAD (basic level), Adobe Acrobat Professional or similar

· Engineering or technical background is advantageous but not mandatory.

· Comfortable working in a dynamic environment and able to “hit the ground running”